· A clear understanding of End to End Business File Archiving, digitizing and disposal system
· Document indexing and file management
· Strong Knowledge of IT system developments
· Results orientation, willingness to commit to a direction and drive operations to completion
· Ability to handle complaints, settle disputes and resolve conflicts and negotiate with stakeholders
· Microsoft Office Suite (Advance Excel, Visio) Team player
· Provide end to end support in implementing comprehensive framework for managing Centralized document archiving including indexing, storage, retrieval, disaster and prevention recovery and disposal of the data/ file/ records within organization.
· Allocation, movement of documents, management and monitoring of storage in record rooms assigned to different departments.
· Ensure standardized document storage.
· Support in ensuring data and files archived, recorded, digitized, stored and purged in compliance as per organization internal standard and CMCC policies along with PTA and other Govt. Regulatory and legal bodies.
· Ensure data and file security and accessibility to authorized departments/POC’s only.
· Support in management of organizational documentation through the document life cycle process.
· Ensure that organizational documents go through a documented and approved review-and-approval process before being stored/archived.
· File archiving catalog standard management and maintain the inventory of all documents archived as per centralized archive management policy and process.
· Ensure periodic trainings to the departments to ensure compliance of physical file management policy & process, system utilization and Capacity management.
· Periodic Document record room inspection and compliance check, rectification plans and implementation.
· Coordinate with IT for the development of Centralized document archiving management system for tracking/monitoring of all documents archived in centralized record room.
· Storage facility management in co-ordination with OAS as per the CMCC 8 Defense Mechanism Management